Grants Management

Functional Area(s):

Award Calendar

Description:

Workday Period of Performance

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Award Amendment Reason

Description:

Field identifying the purpose of each award amendment, a way to track those actions necessary to show the history of the award

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F&A Cost Rate Definition Name

Description:

Org Research, All Programs, Training, Industry Clinical Trial, Instruction, OSA

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Award (Workday)

Description:

The award is the core concept and function of Workday Grants Management. An award can be created for each notice of award that we receive from the…

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Grants Management, Workday

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Award Signed Date

Description:

Used as a reporting field to identify when awards are signed

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Award Special Conditions

Description:

Used to capture terms and conditions as indicated on award

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Award Purpose Code (Workday)

Description:

Used to explain the purpose or focus of the award. For example: Applied Research, Basic Research, Instruction, Organized Research, and Other…

Organization:

Grants Management, Workday

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Sponsor

Description:

An external funding source which enters into an agreement with the institution to support research, public service, or other sponsored activities…

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Sponsor Award Types

Description:

Grant, Contract, Cooperative Agreement, Program Income

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Facilities and Administration (F&A)

Description:

Facilities and Administrative costs (F&A), commonly known as indirect costs, represent grant expenses that cannot be easily identified with any…

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Award Schedules

Description:

Workday allows the definition of a calendar for an award's particular program year. Award periods are based on quarter and annual intervals that…

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Object Class

Description:

Object Class is a Worktag used by Workday to allow an institution to map internal cost categories to the categories detailed by a sponsor. Object…

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Award Task

Description:

Tracks administrative tasks and deadlines for financial reports, or post-award closeout activities. Examples: Financial Report – Annual; Invention…

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Sponsor Types

Description:

Federal, State, Local Government, Foundation, etc.

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Award Line Dates

Description:

WD uses this to determine award version active for this EID, then it reviews the To and from dates on the award line to use for this data range, and…

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Document ID

Description:

Field to store the government document number for federal LOC awards

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Award Lines

Description:

Award Line Contains business rules for billing, collecting, and reporting activities related to an award. There is at least one award line per award…

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F&A Rate Agreement

Description:

Facilities and Administration Rate Agreements (61.5%, 26%, 38%, etc.)

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Award Lifecycle Status

Description:

Identifies status of award and award lines (e.g. active, closed). Can be used in business process definitions and workflow routing

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Sponsor Award Reference Number

Description:

Sponsor Award Identification Number as indicated on Award

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Award Group

Description:

Award requires investment of funds; CCSG; NSF IUCRC; Program Income; Ryan White; School of Medicine Consulting

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Spend Restriction

Description:

(Related to Grants) A defined listing of the types of expenses that can or cannot be charged to an award

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F&A Cost Location

Description:

Included in F&A Agreement (Off Grounds, On Grounds, and All Locations)

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Federal Award ID Number (FAIN)

Description:

Award ID Number as indicated on Federal awards

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