Definitions
Organization:
UVA Finance
Description:
In Workday, the Accounting Date must align with the open fiscal period in which the journal posts. The accounting date is inherited from the…
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Organization:
UVA Finance
Description:
Accounting journals are manual journals that may be used to move funds from one account to another in order to correct transactions posted to the…
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Organization:
UVA Finance
Description:
Describes the nature of the transaction to support all financial and management reporting across the enterprise. Examples of Accounting Worktags…
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Organization:
UVA Finance
Description:
Revenues/expenses that are recorded when earned/incurred rather than when cash changes hands. Accruals will be recorded in the financial reporting…
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Organization:
UVA Finance
Description:
Envisioned as managerial reporting tool only, defined at school level; used to assign further granularity to programs and/or projects
Should be…
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Organization:
UVA Finance
Description:
Actuals refer to transactions that are posted against the Actuals Ledger in Workday. They contain the information required to prepare the financial…
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Organization:
UVA Finance
Description:
A business process to record after the fact cash deposits or withdrawals, including wire transfers.
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Organization:
UVA Finance
Description:
All funds budgeting is a comprehensive framework, structured to present a University-wide view of the allocation of its financial resources. An all…
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Organization:
UVA Finance
Description:
Allows tracking by individual; for identifying and reporting on financial activity and balances for which the individual is responsible (e.g.,…
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Organization:
UVA Finance
Description:
A seven digit alpha-numeric field in the University's Integrated System which represents a source of funds owned by a responsible organization.…
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Award
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Organization:
UVA Finance
Description:
The award is the core concept and function of Workday Grants Management. An award can be created for each notice of award that we receive from the…
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Award, Sponsored Award
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Organization:
UVA Finance
Description:
Field identifying the purpose of each award amendment, a way to track those actions necessary to show the history of the award
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Organization:
UVA Finance
Description:
Workday Period of Performance
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Organization:
UVA Finance
Description:
Award requires investment of funds; CCSG; NSF IUCRC; Program Income; Ryan White; School of Medicine Consulting
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Organization:
UVA Finance
Description:
Identifies status of award and award lines (e.g. active, closed). Can be used in business process definitions and workflow routing
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Award Status
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Organization:
UVA Finance
Description:
WD uses this to determine award version active for this EID, then it reviews the To and from dates on the award line to use for this data range, and…
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Organization:
UVA Finance
Description:
Award Line Contains business rules for billing, collecting, and reporting activities related to an award. There is at least one award line per award…
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Organization:
UVA Finance
Description:
A six-digit code in the form of 9999-99. The first four digits represent the General Ledger (GL) Fund Source; the last two digits represent the GL…
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Organization:
UVA Finance
Description:
Used to explain the purpose or focus of the award. For example: Applied Research, Basic Research, Instruction, Organized Research, and Other…
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Award Type
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Organization:
UVA Finance
Description:
Workday allows the definition of a calendar for an award's particular program year. Award periods are based on quarter and annual intervals that…
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Organization:
UVA Finance
Description:
Used as a reporting field to identify when awards are signed
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Organization:
UVA Finance
Description:
Used to capture terms and conditions as indicated on award
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Organization:
UVA Finance
Description:
Tracks administrative tasks and deadlines for financial reports, or post-award closeout activities. Examples: Financial Report – Annual; Invention…
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Functional Area
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Organization:
UVA Finance
Description:
Book Codes are subsections of the ledger where accounting results from original journal entries are stored. Book codes can be combined to form a book…
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