UVA Finance
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A fund established by a gift that is meant to provide lasting support to the institution whereby the gift itself is permanently invested in the…
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Object Class is a Worktag used by Workday to allow an institution to map internal cost categories to the categories detailed by a sponsor. Object…
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The total projected costs needed to complete a project over a defined period of time. Project Budgets can be created for both capital and non-capital…
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Represents physical locations to track assets and workers. Also used on operational transactions for identified use cases, such as tracking…
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Ledgers store university transactions from journal entries used for managerial and external reporting. The ledger includes accounts for assets,…
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Tracks administrative tasks and deadlines for financial reports, or post-award closeout activities. Examples: Financial Report – Annual; Invention…
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Federal, State, Local Government, Foundation, etc.
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A journal that has been completed, approved and posted to a ledger
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Allows tracking by individual; for identifying and reporting on financial activity and balances for which the individual is responsible (e.g.,…
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WD uses this to determine award version active for this EID, then it reviews the To and from dates on the award line to use for this data range, and…
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Field to store the government document number for federal LOC awards
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Represents funding other than gifts and grants such as discretionary, state appropriations, ETF, including earned revenue such as tuition and…
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Award Line Contains business rules for billing, collecting, and reporting activities related to an award. There is at least one award line per award…
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Accounting related to funds that represent obligations to pay. In the context of purchasing, obligations represent encumbrances due to issued…
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A subsequent budget approved by the Board of Visitors which officially replaces the original budget. A revised budget can only be approved by the…
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A type of compensation that can be setup to pay employees for a single payment, such as a bonus. Costing Overrides can be entered at the time of…
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Facilities and Administration Rate Agreements (61.5%, 26%, 38%, etc.)
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The expendable fund balance represents a unit’s available cumulative net position / retained earnings, inclusive of operating surplus (deficit), or…
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Type of Costing Allocation that distributes all earnings for a worker's position by a percentage based on the FDM values and worktags specified.…
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A six-digit code in the form of 9999-99. The first four digits represent the General Ledger (GL) Fund Source; the last two digits represent the GL…
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mla3er
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A Budget Model is a quantitative system or approach used to support resource management within an institution. Budget models are not financial…
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Each division represented in Management Discussion & Analysis (MD&A) schedules of financial reports; considered primary level at which one…
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A two-digit code (the first segment of the Chart of Accounts String) that defines the state, local, or outside entity associated with transactions…
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The date of the transaction, we refer to this as “date incurred”.
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Identifies status of award and award lines (e.g. active, closed). Can be used in business process definitions and workflow routing
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Actuals refer to transactions that are posted against the Actuals Ledger in Workday. They contain the information required to prepare the financial…
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Natural accounts where debits and credits are recorded in the general ledger. Ledger accounts will be summarized into hierarchies for financial…
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In Workday, the Accounting Date must align with the open fiscal period in which the journal posts. The accounting date is inherited from the…
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Sponsor Award Identification Number as indicated on Award
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Budget authority that authorizes expenses for a particular use and/or time period that are financed by another unit's expendable fund balance.…
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Funds that are provided and managed by the Commonwealth of Virginia for purchasing new or upgrading obsolete equipment used for instruction and…
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An amendment is any change to the Board-approved budget reflected in the working budget for the current year. (It is the starting point for the next…
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The business process by which Workday runs and settles payments. You can create, edit, preview, and process settlement runs to settle unpaid open…
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A business process used to facilitate expense reimbursements. Can be used to create new expense reports, copy previous expense reports or create…
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Type of Costing Allocation for a specific worker based on a given Pay Component (e.g., salary pay, hourly wages, allowances, period activity pays…
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Carry-forward balances are in-year fund surpluses or deficits (shortfalls) which can be carried over from one fiscal year to the next or subsequent…
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Track the various units’ internal reference numbers on transactions in Workday
Values and IDs will be developed by individual ISPs and will be…
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The University's account structure consists of the following five elements, which are collectively referred to as the PTAEO: Project - a six digit…
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mla3er
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Elements of the organizational chart that groups employees into a management hierarchy to define who reports to whom. Foundational, hierarchical…
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Award requires investment of funds; CCSG; NSF IUCRC; Program Income; Ryan White; School of Medicine Consulting
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Activity that has a defined start and end date (e.g., capital or IT project), multiple funding sources and hierarchy
One value will be established…
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The process that allows you to correct payroll journal entries after payroll has been completed by making a net-zero adjustment by adjusting…
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Accounting related to funds for future known or expected spending. In the context of purchasing, commitments represent issued requisitions.…
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Budget Variance is the comparison of YTD actuals and/or Commitments/Obligations vs. specified budget version, e.g. Original/Revised Budget or Working…
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This delivered dimension identifies and categorizes the specific type of revenue for a transaction. Provides a sub-classification of the ledger…
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Used to categorize activities by mission; supports NACUBO, GASB and state reporting requirements
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(Related to Grants) A defined listing of the types of expenses that can or cannot be charged to an award
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Included in F&A Agreement (Off Grounds, On Grounds, and All Locations)
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Also often referred to as color of money, funds are pools of money differentiated by sources and constraints placed on the use of the resources. E.g…
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A four digit code which defines the type of funds (gift, grant, state education and general, endowment, etc.) for institution level reporting and…
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